QwirkyGear - Spirit Wear for School Fundraising
How To Plan A Family Picture Day Fundraiser
Say Cheese Everyone!
A Family Picture Day Fundraiser can be a fun and easy way for a school to raise money for various projects or needs. Not only does it provide an opportunity for families to have professional-quality photos taken, but it also helps bring the community together and show support for the school.
Step-By-Step Instructions
If you're thinking of organizing a Family Picture Day Fundraiser for your school, here's a step-by-step guide to help you plan and execute the event:
-
Step 1: Set a goal and create a plan
Before you start planning your family picture day fundraiser, it's important to have a clear goal in mind. This could be to raise a certain amount of money, or to support a specific project or need at the school. Once you have a goal in mind, create a plan outlining the steps you need to take to achieve it. This might include setting a date, finding a photographer, advertising the event, and organizing volunteers to help out on the day of the event.
-
Step 2: Choose a date and location
Select a date for your family picture day fundraiser that works for the majority of families and allows enough time for planning and preparation. It's also a good idea to choose a location that is convenient and accessible for families, such as the school itself or a nearby community center.
-
Step 3: Find a photographer
Finding a photographer is an important step in running a successful family picture day fundraiser. You'll want to find someone who is professional, experienced, and able to provide high-quality photos. You may be able to find a local photographer who is willing to donate their time or offer a discounted rate for the event. Alternatively, you can consider hiring a professional photography company to handle the event.
-
Step 4: Advertise the event
Once you have a date and location set, it's time to start spreading the word about your family picture day fundraiser. You can use a variety of methods to advertise the event, including flyers, social media, email, and word of mouth. Make sure to include information about the date, location, cost, and what families will receive (e.g., a certain number of prints or digital copies of the photos).
-
Step 5: Organize volunteers
Running a family picture day fundraiser can be a lot of work, so it's important to have a team of volunteers to help out. You'll need volunteers to help with tasks such as setting up the event, taking payments, and managing the flow of families through the event. Make sure to give your volunteers clear instructions and assign specific tasks to ensure that everything runs smoothly.
-
Step 6: Set up the event
On the day of the event, you'll need to set up the location and make sure everything is ready for the families. This might include setting up tables and chairs, setting up a backdrop or other props, and arranging the photographer's equipment. You'll also want to make sure you have a system in place for taking payments and distributing prints or digital copies of the photos to families.
-
Step 7: Take and distribute photos
During the event, the photographer will take photos of the families and possibly individual portraits as well. You'll want to have a system in place for organizing and distributing the photos, whether that's handing out prints on the day of the event or sending digital copies via email.
Running a Family Picture Day Fundraiser can be a fun and rewarding experience for both the school and the community. By following these steps and putting in some careful planning and organization, you can create a successful event that raises money for your school and provides families with lasting memories.
Frequently Asked Questions
-
Q: How can I get support for my school fundraiser?
-
You can get support for your school fundraiser by promoting the event to the school community and local community through flyers, social media, and word of mouth. You can also consider reaching out to local businesses or organizations for sponsorships or donations. A fundraising system like a QwirkyGear Spiritstore provides artwork formatted for sharing on a variety of social media platforms, such as Facebook and Instagram.
-
Q: How can I set a goal for my school fundraiser?
-
To set a goal for your school fundraiser, consider the costs associated with the event or project you are fundraising for and how much money you need to raise. You can also consider the size of your school community and the potential for participation.
-
Q: How can I handle money collected during a school fundraiser?
-
It is important to handle money collected during a school fundraiser responsibly and transparently. You can set up a separate bank account for the fundraiser, or designate an adult to be in charge of collecting and handling the funds. It is also a good idea to keep accurate records of all donations and expenses. A fundraising system like a QwirkyGear Spiritstore tracks the progress of your fundraiser online for transparencey and then sends your school a check at the end.
-
Q: How can I thank donors for their support of my school fundraiser?
-
You can thank donors for their support of your school fundraiser by sending a personal thank you note or email, recognizing their contribution at an event or assembly, or featuring their business or organization on your school's website or social media.
-
Q: How can I make sure my school fundraiser is successful?
-
To ensure your school fundraiser is successful, it is important to plan ahead, set a clear goal and plan for how to reach it, promote the event effectively, and handle the funds responsibly. You should also make sure to involve students, teachers, and other members of the school community in the planning process. A fundraising system like a QwirkyGear Spiritstore is especially helpful in promoting and tracking your fundraiser.
-
Q: Are there any legal considerations to keep in mind when planning a school fundraiser?
-
There are a few legal considerations to keep in mind when planning a school fundraiser, such as obtaining any necessary permits or licenses, following rules and regulations related to food safety (if applicable), and ensuring that all fundraising activities comply with local, state, and federal laws. It is also a good idea to consult with your school's administration and legal counsel to ensure that your fundraiser is in compliance with all relevant laws and regulations.
-
Q: How can I track the progress of my school fundraiser?
-
You can track the progress of your school fundraiser by setting up a system to record donations and keep track of expenses. You can also consider setting up a thermometer or other visual display to show the progress towards your fundraising goal. An example of an excellent fundraising system that does this is a QwirkyGear Spiritstore.
-
Q: How can I motivate students to participate in a school fundraiser?
-
You can motivate students to participate in a school fundraiser by making the event fun and interactive, highlighting the impact of the fundraising efforts on the school or local community, and offering incentives or prizes for participation.
-
Q: Can I use social media to promote my school fundraiser?
-
Yes, social media can be a useful tool for promoting your school fundraiser. You can use platforms like Facebook, Twitter, and Instagram to share information about the event, updates on the progress towards your fundraising goal, and photos and videos from the event. You can also consider creating a hashtag for the event to make it easier for people to follow and share updates. When you use a fundraising system like a QwirkyGear Spiritstore half of your work is done for you since they provide sharable artwork for promoting your fundraiser on social media.
-
Q: How can I involve the local community in my school fundraiser?
-
There are several ways to involve the local community in your school fundraiser, such as reaching out to local businesses or organizations for sponsorships or donations, promoting the event through local media outlets and community calendars, and inviting community members to attend or participate in the event. You can also consider partnering with local organizations or businesses to host the event or provide resources and support.
-
Q: Can I use online platforms to support my school fundraiser?
-
Yes, online platforms can be a useful tool for supporting your school fundraiser. For example, you can create a fundraising page on a platform like QwirkyGear, GoFundMe or Kickstarter to reach a wider audience and make it easy for people to donate online. You can also use social media to promote the fundraiser and share updates on the progress towards your goal.
-
Q: How can I follow up after my school fundraiser is over?
-
After your school fundraiser is over, it is important to follow up with donors and participants to thank them for their support and provide updates on how the funds were used. You can do this through a thank you letter or email, or by sharing updates on social media or the school's website. It is also a good idea to evaluate the success of the fundraiser and consider what worked well and what could be improved for future events.
